Spend Analytics

How to write a business case for transformative spend analytics

5 min read
Akshay Upadhye
Co-Founder
Spend Analytics
5 min read

How to write a business case for transformative spend analytics

Written by
Akshay Upadhye
Published on
January 20, 2022
  • Is your organisation’s spending habits draining your profitability?
  • Do you have business units buying what they want, when they want it, from whom they like?
  • Do you recognise that to optimize every pound or dollar being spent, you need to invest in spend analytics, but you are unsure how to bring your management team to agreement?

To get complete buy-in from your leaders, and optimal return on your investment, it helps to explain to them the benefits of spend analytics and how it works.

How it works

  1. Spendkey ingests clients often incomplete, inconsistent, poor quality raw spend data. This can be in any language, format, and currency
  2. Spendkey enriches the client’s data with data from secondary sources via APIs e.g. Google, Companies House
  3. Spendkey classifies any spend data into a customisable or standardised taxonomy and calculates GHG emissions at individual transaction level
  4. Displayed through a single dashboard to provide 100% visibility, trends, behaviours, risks and compliance

Example Insights

  1. 100,000 transactions under £10K
  2. 200 suppliers providing same service in sub - category

Benefits

  1. Identify major cash flows
  2. Reduce greenhouse gas emissions
  3. Strategically deploy cash for optimal use
  4. Improve merger effectiveness
  5. Streamline target operating model
  6. Reveal the true costs of value chains
  7. Improve control and compliance
  8. Quantify and address business risks

Next you need to identify your key stakeholders. Your primary audience should be chief financial officers (CFOs), chief procurement officers (CPOs), chief operating officers (COO), and other senior professionals who will be looking for transformation opportunities to improve  efficiency in the supply chain

Value

Explain the value of spend analytics to your business stakeholders.

  1. Driving down costs in categories of spend that span the entire organisation
  2. Lower CO2 impact and lower logistic costs
  3. Optimized working capital by identifying suppliers with lower-than-policy payment terms
  4. Leverage better deals with suppliers

Transparency

It is important to highlight how transparency of the data can be used to control internal maverick spending, bring spend under management and improve supplier performance.

You need to explain how full spend visibility allows you to identify where established purchasing rules have been misunderstood, overlooked for expediency, or in hopefully less frequent cases, deliberately ignored to commit fraud, for purchases of indirect goods and services.

In the same way you need to describe how the automated, aggregated view of your organisations spend provides a solid foundation of information for decision making. These in-depth insights, produced by the intelligent spend analytics process, will help your business to target the key categories of spend which are non-compliant and require professional procurement intervention to bring the spend under contract. They also allow for the business to profile its suppliers and service providers according to levels of value, risk, and potential opportunity for savings.

It is important to highlight to your stakeholders how, intelligent spend analytics actionable insights, are able to protect and enhance your organisation with improved profitability (bottom-line savings), supplier management, contract compliance and risk management.

Change management

The next emphasis of your business case should be to explain how intelligent spend analytics can be influential in driving positive changes to purchasing practices throughout all departments, business units, functions, and countries. For example, by monitoring the number of transactions made without purchase orders, additional training on correct procedure and approval processes can be provided to avoid such “out-of-policy” spending. Further, providing key stakeholders with budget responsibility, visibility of how money is being spent in their name, encourages them to take accountability and their help may be enlisted to drive the change needed to ensure that spend is more effectively managed, budgets controlled, money saved, and contract / procedural compliance met. By changing the buying behaviours of your organisation, you can reduce the risks of non-compliant purchases, which in turn protects your organisation from reputational damage or financial harm of being associated with unfamiliar (unvetted), or unreliable suppliers.

Invest in Transformative Spend Analytics to Make Smart Decisions & Increase Profits

The final part of your business case should focus on how investing in spend analytics will enable your organisation to make a rapid return on investment (ROI) and turn “data into profits”. A tool like Spendkey, helps mid-to-large, or complex, or acquisitive businesses by providing a rapid expenditure repair kit that improves profits within days for 10X ROI.

Whether you’re pitching to the CEO, chief finance officer, chief operating officer, chief procurement officer or you are managing a procurement team, intelligent spend analysis is a key part of removing unnecessary expenditure, driving greater value, improving supplier performance, increasing compliance & controls, changing cultural behaviours and buying patterns, so that ongoing spending and costs are better aligned to strategic (internal & external), environmental, and operational goals.

Remember Every Business Case is Different

However the basics of your case are simple:

  • Improved profits (value)
  • Greater transparency
  • Reduced risks
  • Operational efficiencies
  • Guaranteed ROI

An AI, cloud-based machine learning, spend analytics solution such as Spendkey gets you there

  • Quicker
  • Cheaper
  • Securely
  • Automatically (with zero impact on internal resources)

So make your case today! There is no need to continue estimating and guessing – Spendkey can tell you how your organisation is spending 100% of its expenditure and provide actionable insights to help you make informed decisions.

Contact Spendkey: info@spendkey.co.uk

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  • Is your organisation’s spending habits draining your profitability?
  • Do you have business units buying what they want, when they want it, from whom they like?
  • Do you recognise that to optimize every pound or dollar being spent, you need to invest in spend analytics, but you are unsure how to bring your management team to agreement?

To get complete buy-in from your leaders, and optimal return on your investment, it helps to explain to them the benefits of spend analytics and how it works.

How it works

  1. Spendkey ingests clients often incomplete, inconsistent, poor quality raw spend data. This can be in any language, format, and currency
  2. Spendkey enriches the client’s data with data from secondary sources via APIs e.g. Google, Companies House
  3. Spendkey classifies any spend data into a customisable or standardised taxonomy and calculates GHG emissions at individual transaction level
  4. Displayed through a single dashboard to provide 100% visibility, trends, behaviours, risks and compliance

Example Insights

  1. 100,000 transactions under £10K
  2. 200 suppliers providing same service in sub - category

Benefits

  1. Identify major cash flows
  2. Reduce greenhouse gas emissions
  3. Strategically deploy cash for optimal use
  4. Improve merger effectiveness
  5. Streamline target operating model
  6. Reveal the true costs of value chains
  7. Improve control and compliance
  8. Quantify and address business risks

Next you need to identify your key stakeholders. Your primary audience should be chief financial officers (CFOs), chief procurement officers (CPOs), chief operating officers (COO), and other senior professionals who will be looking for transformation opportunities to improve  efficiency in the supply chain

Value

Explain the value of spend analytics to your business stakeholders.

  1. Driving down costs in categories of spend that span the entire organisation
  2. Lower CO2 impact and lower logistic costs
  3. Optimized working capital by identifying suppliers with lower-than-policy payment terms
  4. Leverage better deals with suppliers

Transparency

It is important to highlight how transparency of the data can be used to control internal maverick spending, bring spend under management and improve supplier performance.

You need to explain how full spend visibility allows you to identify where established purchasing rules have been misunderstood, overlooked for expediency, or in hopefully less frequent cases, deliberately ignored to commit fraud, for purchases of indirect goods and services.

In the same way you need to describe how the automated, aggregated view of your organisations spend provides a solid foundation of information for decision making. These in-depth insights, produced by the intelligent spend analytics process, will help your business to target the key categories of spend which are non-compliant and require professional procurement intervention to bring the spend under contract. They also allow for the business to profile its suppliers and service providers according to levels of value, risk, and potential opportunity for savings.

It is important to highlight to your stakeholders how, intelligent spend analytics actionable insights, are able to protect and enhance your organisation with improved profitability (bottom-line savings), supplier management, contract compliance and risk management.

Change management

The next emphasis of your business case should be to explain how intelligent spend analytics can be influential in driving positive changes to purchasing practices throughout all departments, business units, functions, and countries. For example, by monitoring the number of transactions made without purchase orders, additional training on correct procedure and approval processes can be provided to avoid such “out-of-policy” spending. Further, providing key stakeholders with budget responsibility, visibility of how money is being spent in their name, encourages them to take accountability and their help may be enlisted to drive the change needed to ensure that spend is more effectively managed, budgets controlled, money saved, and contract / procedural compliance met. By changing the buying behaviours of your organisation, you can reduce the risks of non-compliant purchases, which in turn protects your organisation from reputational damage or financial harm of being associated with unfamiliar (unvetted), or unreliable suppliers.

Invest in Transformative Spend Analytics to Make Smart Decisions & Increase Profits

The final part of your business case should focus on how investing in spend analytics will enable your organisation to make a rapid return on investment (ROI) and turn “data into profits”. A tool like Spendkey, helps mid-to-large, or complex, or acquisitive businesses by providing a rapid expenditure repair kit that improves profits within days for 10X ROI.

Whether you’re pitching to the CEO, chief finance officer, chief operating officer, chief procurement officer or you are managing a procurement team, intelligent spend analysis is a key part of removing unnecessary expenditure, driving greater value, improving supplier performance, increasing compliance & controls, changing cultural behaviours and buying patterns, so that ongoing spending and costs are better aligned to strategic (internal & external), environmental, and operational goals.

Remember Every Business Case is Different

However the basics of your case are simple:

  • Improved profits (value)
  • Greater transparency
  • Reduced risks
  • Operational efficiencies
  • Guaranteed ROI

An AI, cloud-based machine learning, spend analytics solution such as Spendkey gets you there

  • Quicker
  • Cheaper
  • Securely
  • Automatically (with zero impact on internal resources)

So make your case today! There is no need to continue estimating and guessing – Spendkey can tell you how your organisation is spending 100% of its expenditure and provide actionable insights to help you make informed decisions.

Contact Spendkey: info@spendkey.co.uk

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Akshay Upadhye
Co-Founder
Akshay solves the biggest challenges faced by organizations as they digitally transform and establish a reputation for delivery. His contribution enables the business to realize a sustainable market competitive advantage, measured tangibly onto the business bottom line. His reputation is underpinned by a cumulative experience exceeding 22 years where he has been engaged by both small niche businesses to private equity-owned entities and world recognised brands.

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